DrugBank - Administrative Assistant

DrugBank is the world’s largest online database of drug and drug target information. Our mission is to structure and organize the world’s pharmaceutical knowledge to enable new drug discoveries and new kinds of medicine. 

Join us and you will enjoy a bustling start-up vibe where everyone has fun, cooperates and sees the impact of their work.

Responsibilities:

  • Provide administrative support to the executive and the sales team.

  • Prepare meeting minutes, record decisions, schedule and coordinate meetings, and prepare documents and reports.

  • Variety of word processing, which may include complex memos, letters, file updates, presentations and ad-hoc reports.

  • Managing invoicing, receiving and checking invoices for discrepancies, and following up on all discrepancies with clients.

  • Corporate travel and accommodation arrangements; coordinate in-house meetings, luncheons, company workshops, training sessions, etc.

  • Work with other team members on grant applications.

  • Managing office supplies, deliveries, including picking up snacks, coffee etc.

  • Other duties as required.


About you:

  • You are self-directed, hard-working, and pay attention to details.

  • You have a strong desire to continually learn and improve.

  • You are personable and have strong communication skills and appreciate working on a team.

  • You have a drive to continuously improve and refine processes.

  • You are highly organized and have strong time management skills.


Technical skills:

  • Proficient with Microsoft Office, Excel, Google Docs, Google Sheets and Google Calendar.

  • Able to effectively communicate with both managers and colleagues on a regular basis.

  • Above average communication skills, both written and verbal. Able to communicate in a way appropriate to the environment, maintaining confidentiality when required.

  • Exceptional ability to liaise in a professional and courteous manner to individuals across all levels of the organization (staff and membership).

  • Must have the ability to coordinate meetings and take minutes.


Education and Experience

  • Prior experience in administrative support is preferred.

  • Experience in grant writing.

  • A two year diploma or greater or equivalent experience.

  • Experience with CRMs like SalesForce or HubSpot is an asset.


Why DrugBank?

At DrugBank you’ll work hard, learn quickly and have plenty of excitement on a daily basis. Our company is constantly growing and evolving which means you will have lots of opportunities for learning, growth and new challenges.

We have an amazing office space downtown that is well stocked with snacks and coffee. We have a catered team lunch every Friday. We provide an extended health benefits package with fully paid premiums.

DrugBank is an equal opportunity employer and we value diversity in our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.